Tag Archives: staff business travel

COVID-19 Update (30/11/21): The UK rules have changed

Following the updated Government guidance in response to the new Covid-19 variant, there are some changes to the rules in the UK.

From Today (Tuesday 30 November 2021): 

  • Face coverings are a legal requirement in shops and on all UK public transport. You must wear a face covering throughout your journey, unless you have medical exemptions. This is the law.
  • On campus, face coverings will be expected in all teaching spaces and communal areas. In shared offices and other spaces, face coverings should also be worn where social distancing cannot be maintained, unless you have medical exemptions.
  • International Travel – you must follow the rules for international travel. You should not travel to countries or territories on the red list.
  • If you are planning to travel to England, you should follow the guidance on entering the UK and find out which list the country you are travelling from is on and what you need to do.
  • If you are travelling to the UK from abroad, you will need to take a PCR test, regardless of whether you have symptoms.

University of Kent Links: 

  • COVID-19 Travel Page – regularly updated with COVID-19 travel information.
  • Coronavirus Page – University of Kent Coronavirus page has useful links and detailed information on the University’s response.

Useful Transport Links:

The following links explain what the travel providers are doing to keep their services COVID-friendly and what is expected from passengers during this time to ensure that you can travel in confidence.

Government Guidance Links:

Highway Code Updates image

Changes to the Highway Code 2021

The rules in the Highway code are being updated for 2021 to improve road safety for cyclists, pedestrians and horse riders. There will be further changes made to the Code between September 2021 and February 2022.

It is vital to stay up to date with the Highway Code and it is easy to keep updated online:

  • GOV.UK provides a list of the latest Highway Code updates and let’s you see what has been amended. It also allows you to search for key words and phrases within The Highway Code,quickly move between related rules, follow links to the original laws that the rules are based on and print sections.
  • You can also sign up for email alerts and be notified whenever the Highway Code is being updated.
  • Follow @HighwayCodeGB on Twitter or Facebook for news of any updates and regular road safety reminders.
  • There is also the Official Highway Code app.

Campus Shuttle: the new booking system

The Campus Shuttle is an important service which connects the Medway and Canterbury campuses for staff and students, so we want to make it as efficient as possible. Therefore, The King’s Ferry have been working with ‘Mobile Onboard’ to improve the booking system.

You can now book a seat in advance. Booking a ticket to and from any bus stop, cancelling bookings, viewing all tickets and timetables is quick and easy. Please see our step by step guide on how to book, view and cancel tickets below, it only takes a minute!

To book your seat: 

  1. Book a seat on My Mobile Tickets from your desktop, tablet, or mobile phone.
  2. Log in using your University of Kent details. The first time you register you will be asked to confirm your email and mobile number.
  3. Choose the directions and the date of travel for your journey and select ‘Search Buses’.
  4. A timetable of the scheduled services will appear, click ‘select’ for the scheduled service in which you wish to book. Check your booking details are correct and press ‘Book Now’.
  5. On your checkout page, confirm that you agree with the storage and handling of your data by this website and press ‘Place order’.

To view your bookings and get mobile ticket:

  1. Go to My Mobile Tickets at the top of the page, next to the University of Kent logo, select the three horizontal lines and then select the option My Bookings’.
  2. A table will appear with all your bookings displayed, if you scroll across to the 6th column you will see the status of your booking.
  3. In the 7th column of the table, select ‘Get Mobile Ticket’ to access your ticket for boarding.  You can either print your ticket, or show it on your smartphone when you board the shuttle. Please do not take a photo or screenshot of your ticket, as this can cause issues with the scanner and you may not be able to board.

Please remember to cancel your booking if you no longer require it, so we are able to offer the seat to another commuter. To cancel your seat: 

  1. Go to ‘My bookings’ at the top of the page next to the University of Kent logo.
  2. In your bookings table, swipe across to the 7th (last) column titled ‘Action’ and select ‘Cancel Booking’.

Please note: You can also track the shuttle.

 

New travel provider and travel policy

Please see the following update from Procurement about the University’s new Travel Provider and Travel Policy.

Key Travel
The University has awarded a contract to Key Travel as our new Travel Provider. Key will replace Click Travel imminently, and access to Click will be discontinued from December 2018.

If you currently book with Click Travel, Procurement will contact your School/Department Finance Administrator by mid-November to discuss access rights and training dates for the rollout. Should you be unable to attend the training session there will be frequent webinars which you will also be invited to attend.

If you have any questions in the meantime, please contact procurement@kent.ac.uk.

Travel Policy
This new contract also aligns with the launch of the new Travel Policy which was approved by Executive Group (EG) and went live on 10 October.

The policy can be found here and clarifies and expands upon the previous policy, providing guidance on when and how to book travel, how to assess and manage risk when travelling (especially to countries that may present danger to visitors), the use of rail, hotels, taxis, flights, and specialist providers such as Uber, AirBnB, and Booking.com.

There is also a summary which provides a high level overview of the contents.