Monthly Archives: March 2021

Equality Diversity and Inclusion – Updates

EDI Forum 

A new EDI Forum Teams site has been created for all staff and students – join the teams site to start talking Equality, Diversity and Inclusion

What’s it’s Purpose

‘On-the-ground’ group to provide an avenue for staff and students to raise issues, concerns, share best practise and ideas for improving EDI at Kent.Actions can be passed to the most appropriate steering group, or inter-sectional issues reported to the EDI strategy group.Completed and in progress actions should be fed back from the relevant steering group to form an EDI forum report and the start of subsequent meetings.

What are the Ground Rules

Please comply with the University IT Regulations IT Regulations – Information Services – University of Kent

Behave respectfully

  • Don’t waste IT resources or interfere with others’ legitimate use.
  • Don’t behave towards others in a way that isn’t acceptable in the physical world

Active Bystander Staff Training 

Staff Training – 3 dates available

The training will provide the skills to challenge unacceptable behaviour including those that have become  normalised

A 90 minute virtual session which will include:

  • A video demonstrating bystander apathy
  • Specific references for the HE Sector
  • References to high profile examples of inappropriate/unacceptable behaviour
  • Decision-making techniques to help people overcome fear and self doubt when faced with a challenging situation
  • Assertiveness techniques to give them the confidence and tools to speak out, whether they are dealing with the challenge directly or calling for help from others.

The session will include group discussion and interactivity and each delegate will receive an PDF  ‘Active Bystander’ toolkit booklet, which contains the main techniques covered in the session.

There are 40 places available on each session and they are bookable on Staff connect

All sessions will run from 14.00-15.30 on the 28 April , 19 May and the 23 June

Staff EDI Rep Induction

Staff – New to Role or need a refresher
8 April 13.30 – 15.00 
Please contact equalityanddiverisity@kent.ac.uk if you would like to attend 
#The induction will provide 
  • Overview of role
  • EDI Governance and teams at Kent
  • EDI Projects/Networks
  • Online resources
  • Good Practice and Communication Tips
  • EDI website

Inclusive Employers webinars

Free spaces for staff

As part of our membership with Inclusive Employers we are provided with 5 free spaces on each of the Webinars that they deliver – they will be allocated on a first come first served basis – if you are interested in attending any of the following webinars – email equalityanddiversity@kent.ac.uk

Monthly updates of upcoming webinars will be posted.

University Harassment Contacts – we need you!

Staff – University Harassment Contacts are trained staff members who can be contacted for advice and support. Staff or students can choose to contact any of the Harassment Contacts and may prefer to speak to someone from a different department or section about intimidating, hostile, degrading, humiliating or offensive conduct or unwanted conduct of a sexual nature, for example.

The EDI team would like a more diverse group of Harassment Contacts. If you are interested in becoming a harassment contact for the University of Kent please email equalityanddiversity@kent.ac.uk where we can take you through what it involves.

The next introductory session will take place 30 March 14.00-16.00

SYA logo

Neurodiversity online workshop – 30 March

Staff are warmly invited to take part in a free online event on ‘Understanding, Accepting, & Embracing Neurodivergent Ways of Experiencing the World’, which will also cover what support is currently offered to Kent students. It’s a free online event from 12.00 – 13.30 on Tuesday 30 March, bookable via Eventbrite.

We are all part of the neurodiversity of humanity, where everyone experiences the world in different ways. In this short online workshop, Dr Chloe Farahar will work with you to discuss the challenges and strengths of being neurodivergent (e.g., Autistic; attention differences; anxiety; etc.); how autistic students’ strengths can make them great university students; and how the University of Kent has dedicated support for the challenges neurodivergent students face in education.

Session overview:

  • What is neurodiversity and what kinds of neurodivergence are there?
  • Life in labels (trigger warning for non-detailed mention of suicidal thoughts).
  • A rose by any other name would smell of…stigma (the importance of language).
  • Challenges and strengths of being neurodivergent.
  • Being Autistic at university and the support offered at Kent: Q & A ask questions about university life.

You can attend the workshop in a way that suits you, so you can say as little as you like, use the chat function only, or just attend – all modes of participation are welcome.

If you have any queries about this event or support for autistic students at Kent in general, please email autismsupport@kent.ac.uk.

Natalia Crisanti | Student Support and Wellbeing, Student Services 

Vice-Chancellor’s Update: A Day of Reflection

Dear Colleagues,

Today marks the first anniversary of the UK going into national lockdown. The last 12 months have challenged us in ways none of us could have imagined, and as people across the country unite for a day of reflection, I wanted to write to all of you to thank you for your remarkable response across the University.

Covid has impacted all of our lives in some way. Some will have personally suffered with what is a horrible illness, or gone through the worry of seeing loved ones unwell; some, I know, will have lost people close to them, and I offer my sincere condolences to those whose families are grieving.

Alongside all of this, we have had to adapt to incredibly disruptive changes at home and at work. Laptops have become lecture theatres; bedrooms have doubled up as boardrooms. Boundaries have inevitably been blurred as a result, and I fully appreciate the enormous impact this has had on many of you as you’ve juggled huge demands across both home and university life.

I have been incredibly moved by the way you have worked to support each other and our students throughout. Whether at home or on campus, all of you have played a part both in keeping our community safe and keeping the University going. Much of this has shown the very best of what we do, from adapting rapidly to changes in technology and working practices to supporting our wider community through volunteering and providing PPE to the NHS.

As restrictions continue to relax in line with the Government’s roadmap for coming out of lockdown, this is also a time of mixed emotion as we look, with hope, towards brighter times ahead. Yesterday we launched a new staff survey looking at the future of work, and I encourage all of you to let us know your thoughts as we plan for a return to some sort of normality. We will continue to keep you updated on plans and, all being well, I look forward to welcoming as many of you as possible back to campus later in the summer when all are ready to do so.

I hope you all get a chance to reflect today on what has been a year like no other and thank you all again for everything you continue to do for the University.

With all best wishes to you and your families,

Karen

Professor Karen Cox | Vice-Chancellor and President

Organising paperwork

What’s on this week: 22-28 March

This week you can pick your modules for next year, read our guidance for online exams and join a time management workshop.

Using University facilities? Make sure you are tested regularly for Covid-19

Getting tested for Covid-19 couldn’t be easier with testing centres on campus.

Book your asymptomatic Covid-19 test now

Events for you to try this week:

Browse all events

Have you read this?

Browse all student support

Keep an eye on:

Let us know what you think of these updates by emailing communications@kent.ac.uk

Complete our ‘Future of Work’ staff survey

We are launching a staff survey looking at the ‘Future of Work’ at Kent. With your input, we’re keen to make sure we find the right balance between new and old approaches, capture the best parts of what’s happened over the past year and find out more about what you feel would support you most once more of us are able to be back on campus.

We’d like to hear about your experiences of work since this time last year: what you’ve learnt and what is (or may have become) important to you. We’re inviting your views on working practices you believe we should keep, where we need to do better, and what you think could be left behind.

The findings of this survey will be highly influential in determining the ways we choose to work in the future and the infrastructure and support we will need. It is a survey that requires reflection but will hopefully be worth the time that you invest in it. The findings and feedback from staff will be discussed at EG and JSNCC and be an important consideration in our plans for the future.

The survey has been designed under three headings: ‘Physical Space and Working Environment’, ‘Technology’ and ’Culture’, all of which reflect the changes to the way in which we work and how we each experience our connection with the University and its community.

Completing the survey

The survey will take around 20 minutes to complete. You’re encouraged to take the time you need to properly reflect on the answers you give – it is possible to complete the survey in stages if you need to.

Some of the questions will be more relevant to staff who have been prioritised to work on campus, and others to those continuing to work remotely. Please answer all questions that you feel apply to you and your working arrangements. The survey is now open and you can access it by following this link.  If you have any questions about completion, please email the team at staffsurvey@kent.ac.uk.

Closing date 

The closing date for completion of the survey is 17.00hrs on Friday 9 April.

Thank you in advance for taking the time to share your experiences, reflections and suggestions. The results will be shared with staff and the JSNCC.

Please remember that the University’s Employee Assistance Programme is available to provide confidential information and advice to all staff on a range of workplace and personal issues.

Alison Ross-Green | Director of Human Resources and Organisational Development

Simple workspace

Autistics at work!

Hey! I’m Harvey, I’m a second year marketing student at Kent who was diagnosed with Autism in 2019. Prior to coming to university at 21 I was in the world of work, unknowingly autistic so I thought I could share some tips with you about work and job hunting, whether you’re autistic or have another disability or condition that affects your work. 

Know yourself

Firstly, and for me since being diagnosed the most important tip, is knowing yourself. For me personally I know I can be overwhelmed by a lack of routine or lack of control, so I know that I can’t work in London because the idea of the tube and its loud crowded environment causes me anxiety and I can’t escape it easily. Therefore, for my year in industry I deliberately chose a scheme that was not in London, although I was very lucky my dream scheme wasn’t there anyway! 

The moral of this story for me is to know what you can and can’t do. There is a lot of media today that will tell you you’re unlimited and can do anything, which is true in principle, but it doesn’t mean you should be upset if you make the choice to do or not do something because it wouldn’t work for you. The quicker I reconciled with myself what I wanted and that it was OK the better I felt about myself.

Reasonable adjustments

When It comes to applying you have a right by law to reasonable adjustments, which means throughout the application, interview and in your job your employer must make reasonable adjustments to your work and workspace to ensure you are not discriminated against. You also have the right to disclose or not your disability. Personally for me I always disclose because legally it cannot affect your application. 

The things I normally say is “I am Autistic and sometimes I can’t make eye contact with you, I might go off on a little tangent as well so try and be precise with your questions!”. Or perhaps there is a chance you could slowly get used to the environment if that is something you need? Being able to spend a couple of hours getting to know the layout, people and space might increase your confidence and help to settle you in!

A word of warning!

If the employer does not or cannot accommodate your disability, they might not be the right one for you. Sadly, even today a lot of employers do not understand disability. Personally, I have had a lot of people not quite understand the way my mind works, not maliciously but perhaps a manager may get annoyed by how literally I word things, or I want very detailed instructions. It is up to you to judge on a case-by-case basis but be wary and don’t be afraid to raise the question and have suggestions how they can use your skills best! But don’t feel it is your fault if you encounter issues, I was very hard on myself for a while before I knew I had autism and instead of chastising myself I reflected on what I could have done better, but also accepted when it wasn’t my fault.

Have self-confidence

Another tip that I have is, just because you don’t fit one criteria doesn’t mean you shouldn’t apply! Any reasonable employer should know that the perfect candidate doesn’t exist and so as long as you think you’re able to do the job and can show them what have you got to lose by applying? I personally have applied to and even got jobs that I didn’t think I was qualified for or didn’t meet every criteria on the description, so my best tip here is to have confidence in yourself! 

Like anything at University of Kent, there is so many resources available to help you. Never be afraid to reach out to the Student Support and Wellbeing Team or the Careers Team where you can get dedicated one-to-one support on any questions or issues you might have around disability and employment.

Photo by Lukas Blazek on unsplash.

Video call

Top 5 tips for finding experience at university

Hi! I’m Harvey, I’m a second year University of Kent student studying Marketing. I came to university a little later at 21 so I’ve worked in a few places before and during uni so far.

So, I thought I’d share my tips for finding experience and making the most of it at university.

Where to look?

For placements such as a Year in Industry I’d recommend sites like Target jobs, the University website, RateMyPlacement, Indeed or other job hunting websites.

If you’re like me and are doing a placement as part of your degree, or even would just like something like a summer internship there are loads of experiences available on these sites. My advice would be if you want to work with a big company then you need to look early in the academic year between September and December, but a lot of opportunities will be available throughout the year. It is important to check at least once every couple of days, as sometimes being in there early is what might get you to the next stage, especially if the company gets a lot of applications!

Although COVID-19 is affecting the part-time job market, currently a lot of food retailers are crying out for staff. During the first peak I was able to secure a driving job at Tesco without an interview. Especially if you’re willing to be a picker at supermarkets (which unfortunately can mean a 4am start!) there is plenty of experience. Although currently a lot of retail outlets are closed you may be able to get experience if you think outside the box. Perhaps being a COVID tester may work for you?

Another great resource we have at the university is the Careers and Employability Service. This is how I got my job as a project officer. I have the opportunity to gain professional skills and enhance my confidence in a controlled environment where it is fine to ask questions and be unsure! The team are really friendly and willing to answer any of your questions so why not have a look at TargetConnect (and look regularly because there’s always new experiences appearing!).

Finally, Send an email! Why not contact local companies offering to do some work for free? They might appreciate the extra help and you can gain insight into a field of interest as well as adding to your CV!

Don’t rule out SMEs!

Placements at big firms are great but smaller companies or (SMEs) may offer you a greater amount of responsibility. Whereas at large companies you may be responsible for your own little slice of the business, often working with SMEs can mean you are responsible for the entire department such as marketing or finance for the time you are there. For example, Aiden, a Kent student who did an internship at Medway Council during the summer in 2019 through the Employability Points Scheme, was given responsibility for a national project on rough sleeping in the UK. Not only is that great to put on a CV but is a really worthwhile experience too!

I want to highlight the Employability Points Scheme we have here at the university. This is a great place to bank up points and redeem them for potential rewards including internships and summer placements! Having engaged with the scheme myself I can attest that they’re really supportive and friendly and will endeavour for you to get the best reward possible! There’s loads of things on offer from small day-long courses on interviewing and assessment centres, to work experience and all the way up to 3 month summer internships at a variety of different companies like the one I just mentioned!

Do your prep work and ask for help!

Once you’ve found that dream job and sent off a blinding application you hopefully will get a request to interview. But first you need to prepare! Here is a few tips to make sure you walk in with the best chance possible.

  1. If you know the person who is interviewing/reading the application search them up! If you can find a common connection (or even better what they’re passionate about) then remember it and bring it up in a way that seems like a coincidence! 
  2. It seems obvious but make sure you research the company, what do they do? What makes them unique? Knowing this information will make you stand out in interview as someone who is serious about the job and you will feel more confident going into an interview.
  3. Create a network. Today it may not matter but by the end of university you may be able to call on connections for work, and hey knowing more people can’t hurt right? When I was asked to interview for my placement year at a large car maker I found someone who had been there the year before and talked to them, asking about the assessment process and the type of things they might want to hear at interview. In the end this increased my confidence massively going into the assessment centre and I got the job!
  4. As always, it never hurts to make a careers appointment if you want your CV or covering letter for a job checked, or any other advice related to careers. The team really have helped me to get where I want, and they couldn’t be more helpful! Visit the Careers and Employability Service website to book appointments, find events and links to their social media.

Interviewing

Interviews are scary for everyone! Whether it is a good or a bad thing I have done many since I started looking for work in 2017 so I have a few tips for making sure you show your best!

  1. Be yourself! They’re hiring the person not the CV, if you judge the situation well and are able to be personable and friendly it will make you more memorable than if you’re frowning and being monosyllabic!
  2. Remember, read the job description, know the company and what they might want to ask you about, have examples!
  3. Everything is an experience, even if you don’t get it, it doesn’t mean you wont get something and you’ll be able to learn from it for next time!
  4. If you’re nervous, at this level remember everyone will be, they’re not looking for perfect just a willingness to learn and maybe some evidence to back it up (like maybe a uni project you’re proud of) they want to learn about you as much as you about them

Every experience is valid

Whether it is volunteering to pick up litter or working for an international bank, any experience you can gain is good experience! Don’t write off an internship because it is at a small company or unpaid because at the least you’ll learn the soft skills classrooms can’t teach and if you make a good enough impression, who knows, you may even be offered a permanent role! Some companies, especially evident on the Employability Points scheme, have been known to take on interns permanently, Including Reflect Digital and TMLEP who have both taken on multiple interns from Employability Points full time! Again check out the Employability Points Scheme

To be anecdotal: I think of experiences like building a pyramid out of blocks… The first experiences form your foundations and a solid base to add more blocks onto. Likewise you can’t start at the top of the pyramid because there is nothing to support it!

census-on-phone

Census Day was 21 March, but you still have time to complete your census form now

Wherever you are, whether in halls, living in a shared house, living with your parents or guardians, or are an international student – all students are an important part of the census and must be included. Don’t worry – it’s a simple form that you complete online, your data is confidential and it only takes ten minutes per person.

If you already have your code and know what to do, click here to complete.

If you are living in University accommodation or at Pier Quays, you can collect your letter with your access code from your accommodation’s reception now.
Why is it important for you, as a student, to fill in the census?

To recap, the census is an important national survey that takes place every 10 years and gives us a picture of all the people and households in England and Wales. By taking part, you’ll be helping make sure you and your student community get the services needed now and in the future. The information you give informs decisions that affect student life, such as university campus bus links and bike lanes, jobs and training. Therefore, it is key that you complete the form for your university address.

How do I complete?

If you’re currently living at your university address, you should have received a letter containing an access code made up of numbers and letters to complete the census online. Click here to complete using your code now. You can also request a new one online if you have lost or cannot access your code. Your code will be sent via SMS.

We understand your circumstances may have changed during the coronavirus (COVID-19) pandemic. If you are not currently living at your university address and cannot get your access code, you need to request a new one online. Your code will be sent via SMS.

If you’re currently living at home, you need to be included on your household census questionnaire as well as completing one for your university address.

You can find more information on how to complete based on where you are living here, covering the below living situations:

  • Students at home or elsewhere due to the pandemic
  • Students living in a shared house or flat
  • Students living in halls of residence
  • International students
  • Students living permanently at home during university with no separate university address

Support

We want to make it as easy as possible for you to take part. For more information on the census, or if you need help, go to the census website. There are a wide range of services available, including translations and accessible guidance.

Thank you for your help in taking part in Census 2021.

Kent logo

Covid-19 update – 18 March 2021

An update on student travel over the Easter vacation, which staff should be returning to campus, the importance of Covid-19 testing, and vaccination bookings.

Easter vacation

According to the latest Government guidance, students already back at their term-time address are permitted to travel home to their permanent address during the Easter vacation. As the Government is still trying to reduce travel where possible, students should only do so if it is necessary.

Any students wishing to travel during Easter should get tested at our on-site Asymptomatic Testing facilities before they leave. They should then be tested at a community facility, if possible, before they make their return journey to campus. Any students that test positive should self-isolate for 10 days and not travel until after their isolation period has been completed.

Working on campus

In line with the Government’s current guidance, all staff should continue to work from home unless they are deemed Business Critical or Essential workers. This means that staff must only return to work on campus when they have received a formal letter from HR advising they can do so. All staff returning to campus will have a Risk Assessment and Concern conversation with their line manager in advance of their first day.

The Government intends to complete a review of social distancing and how other safety measures have helped to halt transmission of Covid-19. This review will inform guidance for staff returning to the workplace, which is planned to take place at Step 4 of the Government’s roadmap. For now, all staff should continue to work from home where possible and should discuss with their line manager any support required to do so effectively.

Covid-19 testing

We have launched a new campaign to encourage staff and students to get tested for Covid-19. From this week, anyone being tested at the Canterbury Asymptomatic Testing Site will receive a loyalty card allowing them to claim a free coffee after their second test and free lunch after their eighth test. We are currently looking at how we can provide an incentive to staff and students being tested at the Medway facility.

All students and staff accessing campus facilities should be tested twice every week. Staff may get tested during their working hours.

Regular testing is such an important step to help us keep Covid cases low among our community and ensure we can get back to the life at Kent we all miss.

Covid vaccinations

For any staff invited for their Covid-19 vaccination, we would strongly advise you to take up the opportunity if you are able.

It is important to attend your vaccination appointment at the earliest possible opportunity. If it is not possible to book your appointment outside of working hours or doing so would significantly delay you receiving the vaccine, you can request time off at full pay. Please speak with your line manager for further information.

A new FAQ concerning staff Covid-19 vaccinations has been added to the Staff Coronavirus website.

Professor Richard Reece | Deputy Vice-Chancellor and Chair of Covid-19 Silver Command

Professor Karen Cox

Vice-Chancellor’s update – 18 March 2021

Dear Colleagues, 

This time last year, many of us were adapting parts of our homes to become offices at the start of a year of unprecedented change that none of us could have imagined. As we start to turn our attention to what a return to some sort of normality may look like, we will shortly be launching a staff survey looking at the future of work so we make sure we find the right balance between new and old approaches once more of us are able to be back on campus. While much of remote working remains challenging, we have also found new ways to collaborate and share across the University, so I encourage as many of you as possible to share your views via the survey so we get a really good sense of how we want to approach this in future. 

Another key part of looking ahead will be how we incorporate a range of student voices into our plans more widely as we return. On Monday, I was delighted to have our Kent Union officer team join us at Executive Group to share their plans for the weeks and months ahead, with a number of areas identified where we can collaborate and develop shared strategies between us. Congratulations to our new President-elect Aisha and her team, and we look forward to developing these plans together. 

We also continue to step up our focus on attracting next year’s intake, with virtual Applicant Days taking place this weekend for Canterbury and Medway. A huge thank you to colleagues both centrally and in Divisions for all of the work that goes into these fantastic events, which offer a real showcase for the best of what we do. 

With best wishes to you and your families, 

Karen Cox

Professor Karen Cox | Vice-Chancellor and President