From Mark Reed, Assistant Director of Finance (Procurement)

Following changes to the Government’s international travel guidance, you may now book work travel to regions no longer on the Red List.

Please remember, however, that there are still some specific regions where the Foreign, Commonwealth & Development Office (FCDO) advises only essential or no travel.

Staff should not travel into regions where the FCDO advises against all travel, and should only travel to regions where the FCDO advises against all but essential travel when it is business critical and genuinely essential.

For any travel into a region where FCDO advises against all but essential travel, you will require a Travel Exceptions Authorisation Form signed by the Director of Division. You will also need a travel risk assessment, reviewed by our Safety, Health and Environment Unit.

Limited international travel

Taking account of both Covid-19 and costs involved, international staff travel should only occur where unavoidable and absolutely necessary. Conference attendance should be online where at all possible for the time being. Adding significant extra time to a trip for personal travel is in breach of our University Travel Policy You should not assume you will be able to travel as often as you may have done before the Covid-19 pandemic.

All travel should follow the Employee Personal Expenditure Policy – always check on our Finance webpages to make sure that you are using the most recent version of the policy.

Student travel overseas

Student travel overseas remains suspended until further notice and should not be booked this financial year unless it is essential to the subject studied and the promised student experience. Any student travel regarded as essential will require written permission, with a Travel Exceptions Authorisation Form, signed by the Director of Division.

Undergraduate students should not travel into any region where the FCDO advises against all travel or essential travel only. Postgraduate students should not travel into regions where the FCDO advises against all travel. Travel into any region where the FCDO advises essential travel only is subject to similar procedures as staff travel.

Find out more

Further information is available on our Finance webpages. If you have any queries, please contact any of us in the Procurement Team.

Mark Reed | Assistant Director of Finance (Procurement)

Kent Magazine returns this winter 2021/22 to bring you all the latest news, research, and stories from the Kent community. It’s available a few different ways:

• In print – we’ve posted copies to our alumni who have recently updated their postal address with us. If you haven’t received a copy but would like one, please email us with your current address and we’ll add you to the mailing list.
• On our campuses, at college receptions and in magazine stands at select locations (available from Monday 24 January).
• Online and to download as a PDF file on Issuu.com.

From graduate and staff profiles to news articles, find out what the latest edition of Kent Magazine has in store. 

Here are just some of the features included in the issue for you to enjoy:

Passing it forward – with Mike Wilkins MBE 

The alumni team caught up with Mike Wilkins MBE, who transformed sports at Kent, to hear about his life, career in football, and time at our university.

Using research to clean up our acts

In this article read about the research that a team of Kent psychologists undertook, which found that using carefully worded road signage can decrease the number of drivers leaving engines idling during queues at crossing barriers.

Abulrazak Gurnah

Our official Employee Assistance Programme provider, Care first offers a numbers of services and provide useful advice and support, including weekly webinars. 

This week’s (Monday 24 January –  Friday 28 January) webinars are as follows:

Monday 24 January 2022 – ‘How Care first can support you’
Time: 12.00-12.30 – to register please go to webinar link 

Tuesday 25 January 2022 – ‘Trying something new by stepping out of you comfort zone’
Time: 12.00-12.30 – to register please go to webinar link

Wednesday 26 January 2022 – ‘Stress awareness’
Time: 12.00-12.30 – to register please go to this webinar link

Thursday 27 January 2022 – ‘Parents mental health awareness‘
Time 12.00-12.30 – to register please go to this webinar link

Friday 28 January 2022 – ‘Coping with COVID uncertainty’
Time: 12.00-12.30 – to register please go to this webinar link

From Martin Atkinson, Director of HR & Organisational Development 

Following the Government announcements on changes to Covid-19 restrictions earlier this week, there are a number of things for us to consider at Kent. While the national guidance has changed, our focus throughout the pandemic has been on keeping our entire community safe and, at this stage, that means making gradual changes so that we continue to limit the risk of infection while we return to our usual working practices.  

With that in mind, our intention is that we all treat February as a transition month where we can start to relax some of our existing measures at a pace that suits individuals in different areas while continuing to keep an eye on the situation locally.  

Returning to campus  

Any staff currently based at home are welcome to start coming back to work on campus from next week, with hybrid working arrangements back in place where relevant. Do discuss this with your line manager ahead of your return, and bear in mind when you do come back that we’ll need to keep safety at the front of our minds in busy areas in particular.   In-person meetings can also be booked where it makes sense – however, do consider what the appropriate format is for these, with a continued recommendation that we think ‘virtual-first’ given people will be working in different locations.  

Face Coverings  

We’ll also all need to recognise and respect the different situations both staff and students may be in and that some, particularly those who are more vulnerable, will be concerned about the changing picture nationally. With that in mind, our expectation is that everyone should continue to wear face coverings in teaching spaces, communal areas of our buildings and other areas where there are lots of people around. As before, in most cases those teaching classes won’t need to wear a face covering as they will have sufficient space at the front of the class.  

Face coverings can make a real difference to infection rates, along with reassuring those who are most at risk – we are also writing to students today to confirm that our current approach remains in place.  

Testing  

Everyone coming onto campus should also continue to test twice a week and register their results with the NHS – free lateral flow test kits are available on the Canterbury campus from College receptions, Campus Security, the Registry, Estates and the Templeman Library, plus at the Old Sports Hall at Medway.  

There is a lot to take in with a number of national changes happening in a short period of time – do talk this through with a manager if you have any concerns or via our Employee Assistance Scheme if you want to do this anonymously. Thank you also to all of you for your continued support with keeping each other safe throughout this period.  

Martin  

Martin Atkinson | Director of HR & Organisational Development

The Research Excellence Team are organising a weekly drop-in surgery offering help and support with anything related to public & community engagement and impact.

Are you an academic wanting to find out more about sharing your research with the wider community and identifying different pathways to impact? Are you a business leader looking to find an academic partnership? Do you need help with events management, audience or stakeholder identification, event evaluation, impact evidencing, funding and grants? Then do come along.

Our surgeries take place every Wednesday from 14.00 – 16.00 during term time except in weeks when there is a Kent Public Engagement Network (KPEN) meeting. Surgeries are open to anyone including staff, students and members of the public including community and business groups.

For more information contact Jill Hurst at j.hurst-853@kent.ac.uk.

Graduation is a key moment in the lives of all our students and, following the impact of the pandemic over the last couple of years, we’re keen to ensure this year’s ceremonies, from March onwards, are extra special for everyone involved.

To do this, we need the support of colleagues from right across the University. We need help with roles such as ticket collection, graduate registration, ushering and handing out certificates.

These are wonderful occasions to share with our graduates and help celebrate their success, but there’s plenty of other benefits including a free lunch/dinner, if you work two or more ceremonies. If you’re on grades 1-6, you can claim for TOIL (time off in lieu) or overtime payments. You may also be able to claim time back if you’re on a higher grade, subject to agreement with your manager.

Watch our video on how you can help make our ceremonies extra special!

Find out more

Further information on what’s involved is available in our Congregations Factsheet and you can find out more about ceremony dates here. You can also email us at congregations@kent.ac.uk if you have any questions.

If you’re ready to sign-up, please complete this form asap.

We look forward to hearing from you!

Liberty Chambers and Chloe Cooper, Congregations team.

From Martin Carvey, Project Manager

As we all get back up to speed with the start of the new term, work continues at pace to address the ongoing challenges with KentVision. As I previously updated, we have been working within a more robust project management structure which has helped us more effectively identify the areas where we can make progress quickly. 

Project timelines & resource 

We are focusing our work concurrently on several workstreams, with timelines linked to both business specific priorities and the academic calendar. These are currently being finalised through individual discussions with different stakeholders, filling in any gaps in knowledge and adding their on-the-ground experience so we can show a realistic delivery roadmap for each area during February. We are also continuously assessing resource levels for the project to ensure we have the right people in the right areas, having recently brought on board four additional KentVision team members to support this. 

Stakeholder engagement 

Bringing the right people into the project has been a key priority since we reformed the project structure, with stakeholder group meetings being set up with each functional area alongside the more detailed consultations taking place. This feeds directly into the design of the delivery roadmap, and the expertise we are drawing from across the organisation is proving hugely helpful – thank you for your continued engagement with this at a time when I know many of the challenges involved with using the system remain. 

We have also now introduced our new KentVision service desk workflow to help us better triage and prioritise ongoing issues. Tickets are being assessed and prioritised before being passed onto business analysts and developers so we can maintain a tighter focus on the key deliverables now, while also better managing expectations around work still to deliver. 

KentVision continued delivery 

One area where we have been able to move things forward in some areas is around Extenuating Circumstances. While in some areas there is still work to do to fully support deployment, a list of change requests for features and functionality relating to Extenuating Circumstances are being delivered with agreed Divisions this month.  

Attendance reports are undergoing user acceptance testing ready for delivery. 

A specific KentVision training environment is also being developed as a priority to ensure future deliveries are fortified by an additional focus on training prior to launch. 

This continues to be a complex project with multiple deliverables – however, we are now making clear progress and finalising tangible plans for the remaining deliverables across the University. Thanks to you all of you for your ongoing support with the project and I will provide a further update next month. 

Martin Carvey | Project Manager

Professor Ben Cosh has written and performed a Christmas song Christmas is Coming, which has raised over £400 for Shelter, the housing and homelessness charity.

Ben is the Director of the Division of Computing, Engineering and Mathematical Sciences and has been at the University and in his role leading CEMS since September 2021.

He said: ‘I write, play and record music in my spare time and this was a fun project including online collaboration with some friends. The song is about Christmas having two meanings; on the one hand family, gifts and wintertime, and on the other a celebration of the birth of Jesus, which means a lot to some of us.’

The song gathered some attention in his local area and was featured in the Henley Standard. Ben said: ‘I’m a little embarrassed really. The initial reason for doing it was just to enjoy creating the song and make some music with friends. The money raised so far has been a splendid bonus. I certainly wasn’t expecting my local newspaper to pick up on it. However, I’m glad they did as it has helped raise further funds for a cause that is worthy all year round.’

To donate to Shelter, click on Ben’s Just Giving link.

The Professional Practice MSc, offers academic and professional service colleagues the opportunity to make your work your study and your study your work.

The course is a standard 180 Credit Master’s degree but spread over three years (two 30 credit modules a year-with a 60-credit dissertation module in the final year). Over the duration of the programme,  the focus of all the modules is your professional role within the University.  Modules are taught over two extended weekends (Friday-Sunday). There are no exams as all the modules have final assessment which involves a short presentation followed by a written work-based assignment.

As a member of staff doing a part time Kent course, you are entitled to 50% fee remission – this means you get a Master’s qualification for half the price. In addition, if you currently hold level 7 credits and/or experience, you may be able to gain accreditation for prior learning (APECL).

Delivery

After a couple of induction days, you will start the Evidence Based Practice module. This module explores the nature of information used to answer work-based/practice-led questions and develops critical thinking.

The second module is the Learning and Development module. Here, you will explore the way we learn as professionals,  which as you know is totally different from learning at school or college.

Successfully passing the first year means you have a PgCert in Professional Practice and then commence on the 2nd year, which starts with an optional module and continues with a module to develop skills and prepare your research proposal for the final year.

You can find out more about the Professional Practice MSc on our Postgraduate course pages.

If you would like to find out more about this programme, please drop-in to our informal Teams meeting on Tuesday 5 April from 12 – 2pm.  Sign-up now via this link.