Action to combat Covid-19 is a fast-evolving situation and it is important to keep up-to-date with the latest information and advice. 

Below are some useful links for you to find out more support available at the University and our latest position, as well as key links for latest coronavirus information, health advice and higher education queries. 

University contacts 

For health and wellbeing, you can get support from our Occupational Health team, or access our new Employee Assistance Programme for help with both workplace and personal issues.  

To find more how the University is responding to Covid-19, you can check our coronavirus website (which includes a regularly updated list of staff FAQs) or, if your query isn’t answered here, email the Coronavirus Response Group. 

Health advice 

The NHS Online service that can tell if you need medical help and advice. Use this service if you think you might have coronavirus; if you have been to a country or area with a high risk of coronavirus; or you have been in close contact with someone with coronavirus. Use the 111 online weblink, or call 111 if you need to speak to someone. Don’t go to a hospital, GP surgery or pharmacy. 

Staff should contact the Wellbeing Team if they are asked to be tested or self-isolate by NHS 111 or a medical professional.  

Government updates 

Latest Government advice and guidance is available on the gov.uk website. You can also check the NHS website for latest health advice. You may also find media outlets such as the BBC useful sources of information. 

There is a daily update from the Prime Minister every evening. 

Higher education information 

The Department for Education can help with queries relating to higher education staff, students and parents with Covid-19 in relation to education. Phone: 0800 046 8687
(opening hours: 8am to 6pm, Monday to Friday) or email: DfE.coronavirushelpline@education.gov.uk 

The Home Office can advise on immigration queries related to coronavirus for international higher education staff and students. Phone: 0800 678 1767 (Monday to Friday, 9am to 5pm, free of charge) or email: CIH@homeoffice.gov.uk 

Do you miss the office camaraderie? With many of us now working from home, you may be feeling a bit lost without your colleagues near, or the chitter-chatter around you. But have no fear! With the use of Microsoft Teams, Skype or other virtual devices, there’s plenty of ways for you to stay connected. 

As well as conference calls, here’s a few suggestions on what you and your colleagues can do to stay virtually connected: 

Get set up

Making sure your PC or laptop is ready for home working is crucial for keeping in touch. Our amazing colleagues in Information Services have provided this great guide to working from home, to show you how. It also includes crucial information from other professional service colleagues on data security, redirecting you phone and looking after your health and wellbeing.

Weekly virtual coffee 

Schedule a time every week for you and your team to catch–up over coffee via a video conference. This can be different from your regular meetings – you can put the kettle on and chat about other things than your work, as you would normally in the office. This works for virtual lunch too!  

Share photos and videos 

A good way to bond with your colleagues is sharing (appropriate) photos or videos with them. Whether that’s your garden, your pets or even your work station, it’s a great way to create that personal touch you may have lost by working from home. Set aside a time in the day or week where you can share these photos and connect with other.

Please use #UniKentHomeWorking and share your home set up with us. Be careful with privacy though – please don’t include clues in the photos as to your location or the names of your family members. You wouldn’t want to have bank details lying around either!

Read all about staying protected, while working remotely. 

Morning status updates  

Start getting into a routine of having virtual updates with your team. A daily or weekly morning update via video conference is a great way to communicate important information and to share what work has or needs to be done. It’s also a good practice for setting people up for the day.   

Team activities 

Activities can be as simple as attending a webinar or starting a book or cooking club together. For a good sense of wellbeing, why not participate in weekly meditation or yoga as a group? It’s a great way to stay connected, without it always being about work.    

Tell us what you think 

How are you keeping in touch with your colleagues? Share your thoughts and ideas on how to stay connected with colleagues by sending them to stories@kent.ac.uk.  

Staff are the University’s most valuable asset and your health and wellbeing is extremely important. 

There are many ways that colleagues, even when they are not working on campus, can access support and advice as and when they need it. These include a new Employee Assistance Programme specifically for Kent employees, as well as access to specialist advisers across the University.  Employee Assistance Programme (EAP) 

This new scheme offers University staff easy access to expert help with both workplace and personal issues. Whether you have questions on issues from debt and landlords, to nutrition and stress, our new EAP website should have the answers.

To log-in, use the username: uokent and the password: university.  Alternatively, you can phone the providers, Care first/Sodexho, free of charge on 0808 168 2143 and get free and confidential advice from an information specialist or accredited counsellor. 

Occupational Health support 

As well as EAP, the University has a dedicated Occupational Health team whose remit is to: 

• prevent work-related ill health 
• facilitate rehabilitation and return to work following periods of illness or injury 
• promote physical and mental health and wellbeing at work. 

Your line manager can refer you to Occupational Health or you can opt for self-referral. Find out more on the Occupational Health webpages or the OH team’s Health and Wellbeing webpages.   At the present time, it’s best to contact the OH team via email: occupationalhealth@kent.ac.uk 

Talking to your line manager 

Don’t forget that your line manager can also support you on health and wellbeing issues – either directly or pointing you to the right colleague/place to ensure you get the support you need.  If you are able, speak to your line manager first. There may be a simple solution and they are not going to know you have a problem unless you discuss it with them.  Line Managers can also take advantage of advice available from the EAP.  

HR contacts 

Our HR department is responsible for a number of staff wellbeing policies – from special leave to flexible working.   The Employee Relations and Business Partnering Team provide line managers and other colleagues with specialist, professional advice, guidance and policy implementation on those policies, amongst others.   Each area of the University has a specific Business Partner and Employee Relations Adviser – you can find out who yours is on the HR website. To make initial contact with the general ERBP team, email ERBP@kent.ac.uk. This address is monitored 09.00 to 17.00, Monday to Friday and using it will enable us to deal with your query as quickly as possible.   Colleagues in Estates and Commercial Services have their own dedicated HR teams who can advise as necessary. 

In line with Government guidelines on Covid-19, we are limiting face-to-face contact and adopting recommended social distancing measures. Unless physical access is absolutely essential, all staff should be working from home. 

Setting up at home 

Our HR and IS teams have put together a handy guide to working at home. This includes useful information on: 

• Redirecting your office phone  
• Setting up your work station and Display Screen Equipment 
• Accessing network files through the VPN (Virtual Private Network) 
• Storing sensitive data 
• Using Office 365 
• Accessing Staff Connect 
• Staying in touch with your team members (eg through Skype for Business) 
• Links to key resources 

IS have also published a comprehensive guide to accessing and using our IT services from home or elsewhere off-campus. 

In addition, you can find helpful advice on setting up your home work station in new guidance from our Safety, Health and Environment Unit. 

If you can’t work at home 

If you are unable to work due to caring responsibilities, then you should contact your manager. Our focus is on maintaining core services and it may be (particularly if two parents are working from home) that it is possible to rotate caring responsibilities so that you can undertake at least some of your core tasks. If staff are unable to work, they will be expected to use any accrued TOIL by agreement with their manager but pay will be maintained as normal.  

For timesheet staff who are available for work and have already agreed working hours, their manager will arrange for these hours to be paid in the usual way. Timesheet staff who have not agreed any working hours will not be paid. 

Hourly-paid lecturers (HPLs) who have moved their teaching online and continue to support their students should continue to submit timesheets to their school for payment as normal. HPLs who are not able to continue with their teaching duties should speak to their school regarding alternative activities.   

How it affects your pay 

Our new University Pay Policy related to COVID-19 sets out temporary changes from standard policies, recognising that staff may find it difficult to work from home or while caring for dependents and that staff are concerned about their pay. 

I’m writing to provide an update of actions and decisions that we are putting in place post the Government announcements this evening at 8.30pm (Monday 23 March 2020) and I apologise for the lateness of the email.

As you are aware, we have been working to ensure we align our activities with government advice. The government has now made it clear that everyone in the UK should stop non-essential contact and stay at home, and comply with social distancing requirements.

As a result, we have accelerated the planned phased closure of buildings on the Canterbury and Medway campuses.

From 5pm on Tuesday 24 March 2020, buildings will be fully closed on the Canterbury and Medway campuses with staff working from home. While the majority of students have returned home and will remain at home until campus returns to normal operations, student residences remain open for those that need to stay with us.

This closure also applies to the Templeman Library building and the Drill Hall Library. However, the comprehensive digital library service will continue to be provided to all staff and students and additional collaboration technology has now been deployed to the whole university to ensure that meetings and student collaboration can continue for the remainder of the academic year. IT and Library support services continue to be available.

Please follow the updated advice and do not come onto campus. We are working with Estates and Commercial services colleagues to also put this action in place and managers in these areas will be in touch as appropriate to advise colleagues on actions they need to take. Estates Heads of Section will contact those essential staff this evening that are required to attend tomorrow.

Please contact your line manager for further information. Further updates will be given tomorrow.

In the meantime my good wishes to you and your families.

Karen

Professor Karen Cox | Vice-Chancellor and President

Calling all student, staff and alumni musicians at the University of Kent!

In the current situation, we are all having to find new ways to keep collaborative arts projects, such as rehearsing and performing music, alive – hence the Virtual Music Project!

Our first project is to put together a virtual performance of Vivaldi’s Gloria – and we want YOU to be involved! From wherever you are, we want you to record your instrumental or vocal part and send it, and we will build a virtual recording of everyone taking part.

You can find the choral scores to the piece via this document 

And the instrumental parts – violins, viola, cello, double bass, oboe, trumpet – via this document.

The Deputy Director of (virtual) Music, Dan Harding, will be making a recording of the harpsichord part and sending it out for people to listen to and play or sing along as they make their own audio recording. You will then be asked to upload your recording to a private folder, from which the final version will then be layered together.

So, what are you waiting for ?! Download your part now, start learning and practicing, and when the keyboard recording is available, rehearse with it, make and upload your recording, and we’ll put the finished version together. And if you can send a selfie of your making the recording too, from your living-room, kitchen, student flat, study, garden, wherever you are in the world, even better.

And don’t worry if your instrument isn’t involved in this first project: there’ll be more to come, including jazz and chamber repertoire, to get everyone making music.

Hope you are all looking after yourselves and each other at the moment, and taking the opportunity to keep practicing – the University of Kent Virtual Music Project is an opportunity to keep making music with each other, and will be with you wherever you may be!

Kent Law School is hosting a book launch and reception on Monday 23 March for two books: The Slave Trade, Abolition and the Long History of International Criminal Law and The Exclusionary Politics of Digital Financial Inclusion.

The Slave Trade, Abolition and the Long History of International Criminal Law, by Kent international law specialist Dr Emily Haslam offers a close and critical examination of litigation that arose from British efforts to capture slave ships in the nineteenth century. Drawing upon archival-based research, it explores the legal construction of so-called ‘recaptives’ (slaves found on board captured slave ships). The book argues that, notwithstanding its promise of freedom, the law actually constructed recaptives restrictively. Speakers for this book will be: Professor Michael Lobban (LSE) and Dr Christine Schwobel-Patel (University of Warwick).

The Exclusionary Politics of Digital Financial Inclusion, by Dr Serena Natile (Brunel University London), examines and critiques the narratives and institutions of digital financial inclusion as a development strategy for gender equality, arguing for a politics of redistribution to guide future digital financial inclusion projects. Speakers for this book will be: Dr Luis Eslava (Kent Law School) and Professor Kate Maclean (Birkbeck).

The book launch will be held from 4pm – 6.30pm in Eliot Senior Common Room. It is jointly hosted with the Law School by the Centre for Sexuality, Race and Gender Justice (SeRGJ), the Centre for Critical International Law (CeCIL) and the research group Social Critiques of Law (SoCRIL).

Nominations are open for the Kent Student Awards which recognise and celebrate the outstanding contribution students make to the Kent student experience.

Do you know an inspirational Kent student or group of students? Well why don’t you show your appreciation by nominating them for a Kent Student Award? The nomination deadline is 22 March.

There are 9 categories such as Outstanding Contribution to Student Voice, Outstanding Contribution to Media and the Arts and Outstanding Contribution to the Community.

The Kent Student Awards 2020 garden party awards ceremony takes place on Friday 29 May 2020.

Winners will receive a trophy, a brick in the ‘Footsteps Path’ and recognition of the achievement on their Higher Education Achievement Report.

The awards launched in 2014 and since 2018 has been co-led by Kent Union and the University of Kent.