New Online Expenses Module via Staff Connect

From 12 June 2019 all professional services, academic and research staff will be able to use Staff Connect to submit expense claims replacing the existing paper based solution.

If you need assistance with transitioning to the new system please contact the Payments Office at

The Staff Connect Expenses module will allow the submission of expense claims online and to attach scanned copies of receipts to the claim. The claim will then be forwarded, via the system, to an agreed Authoriser within your area, for approval.

Once the claim has been approved it will be forwarded automatically for payment. Payments will be made on a fortnightly basis into the same bank account used for your salary payments.

Drop-in sessions
Drop-in sessions will be held in the period following the launch of the expenses module to allow anyone who wishes to attend for informal training, support and to answer any questions. Please find dates, times and room locations within Cornwallis South East Octagon below:

Monday 10 June all day – SE14
Wednesday 12 June all day – SE14
Thursday 13 June 10.00-12.00 – SE20
Tuesday 18 June 10.00-12.00 – SE20
Wednesday 19 June 14.00-16.00 – SE14
Monday 24 June 14.00-16.00 – SE14
Friday 28 June 10.00-12.00 – SE20
Medway TBC

Further help

If you have any questions about Staff Connect and the launch of this new module, there is guidance, including a frequently asked questions section, on the Staff Connect website.

To find out more about using Staff Connect to make expense claims, please come to one of the demo and drop-in sessions available for all staff and line managers.

There is a high level guide available in relation to the process for submission and approval. Please go to support to find out more. Online user guides are available.