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Testing out a theory

Professor Karen Cox

Vice-Chancellor’s update – 28 July 2020

We have reached the time of year when most of us normally have the chance to draw breath. However, this has been an extraordinary time for the University and I wanted to acknowledge that I am aware of the impact that all the change we are going through is having on you as individuals. I cannot thank you enough for everything you have done this year, particularly in recent months as we navigate our way back to some form of normality as lockdown eases. Your support in this, and in the measures we have taken to mitigate against the financial impact of Covid-19, has been invaluable.

Now that the consultation process has begun in areas going through changes under Organising for Success this summer, I also wanted to acknowledge the impact that this will be having on many colleagues both centrally and across our new academic divisions. There is no doubt that this is a challenging time and, more than ever, we need to support each other and work together through this period.

I end with my very best wishes for the summer, I do hope that you manage to have something of a break with family and friends and are able to re-charge your batteries for the new year.

Karen

Professor Karen Cox | Vice-Chancellor and President

Laptop, Coffee, Notebook, Pen & Glasses

Care First webinars w/c 27 July

The Covid-19 webinars from Care First continue the week commencing Monday 27 July. Please see below for the schedule and where you need to register.

Monday 27 July 2020 –  ‘The Emotional Impact of feeling hopeless during the COVID-19 pandemic’

Time: 14.00 – 15.00 – to register please click on this Go to webinar link

Tuesday 28 July 2020 – ‘COVID Fatigue’

Time: 12.00 – 12.30 – to register please click on this Go to webinar link

Wednesday 29 July 2020 – ‘Financial Wellbeing this Summer’

Time: 12.00 – 12.30 – to register please click on this Go to webinar link

Thursday 30 July 2020 – ‘COVID-19: How the pandemic has changed our relationships’

Time: 14.00 – 14.30 – to register please click on this Go to webinar link

Friday 31 July 2020 – ‘Lockdown Belly: how to lose weight and shrink your waistline’

Time: 12.00 – 12.30 – to register please click on this Go to webinar link

overhead view of laptop with person typing and plant on desk

Making virtual meetings work for you

Most of us are becoming more familiar with virtual meetings on platforms such as M365 Teams. While it’s great to be able to continue to connect with colleagues in this way, lengthy remote meetings can be intense and some people find them more tiring than in-person discussions.

Our COPE Framework is designed to help you work remotely and includes some useful hints and tips on virtual meetings, including:

  • Apply the same good practices as for face-to-face meetings – eg good agenda management and ensuring everyone can contribute.
  • Try to minimise the number of meetings where participants ‘round the table’ simply report and update on what they’ve done since the group last met.
  • To support staff wellbeing, it is strongly recommended to take a short break in any meeting lasting 60 minutes or more. We also recommend that no virtual meetings take place between 12.30 and 13.30 to ensure we all have time to eat!
  • Agree whether you have cameras on or off as part of the ‘ground rules’ for the meeting. It’s preferable to switch your camera on when you’re speaking or asking a question.
  • Recording a meeting could be helpful for those who could not attend, but only do this with the agreement of all participants.
  • When chairing a remote meeting, allow for longer pauses and silence after asking a question or inviting contributions. This gives people time to think as well as switch their microphone/camera back on.
  • Bear in mind two key principles for all meetings – remote or otherwise: BE RESPECTFUL of others’ time and contribution and BE PRESENT, focusing on the meeting rather than eg checking emails and completing other work.

You can find out more about adapting to our new ways of working in the updated COPE Framework.

Kent logo

Covid-19 update – 21 July 2020

Planning for our return to working on campus

The Government recently announced changes to its “work at home if you can” guidance with effect from 1 August,  but for the majority of University staff this will mean no immediate change in where you are working.

Our Covid-19 Programme Board, led by Professor Christina Hughes, is continuing its detailed planning for our safe, phased return to campus.

Key principles of these plans are:

  • We will put the safety of our people first
  • We will only proceed once risk assessments have been agreed and necessary changes to workplaces have been made
  • We will be open and inclusive, ensuring everyone is given confidence that they will be returning to a supportive environment

Staff who are eligible to return will contacted directly. You should not return to working from campus until you have been advised to do so by your line manager. Our initial priority will be those who need to undertake critical or essential work and those unable to work at home due to exceptional circumstances.

If you need to access the campus, for example to collect essential equipment, you can find out how to do this on the Estates website.

Working from home

Most staff will continue to work remotely for as long as it is practical, safe and realistic to do so. Our COPE Framework is designed to support you with this, including tips on identifying ways of working remotely that best suit you. You will find the COPE framework, together with guidance on how to set up a work station, help using Kent IT services remotely and support with mental health on our updated Covid-19 staff webpages.

Wherever you are based, the University has committed that no member of staff is subjected to detrimental treatment in relation to their employment as a result of the impact of Covid-19. You can find out more in our Covid policy statement for staff.

Staff webchats

Latest information on the Covid-19 Programme Board’s plans is being shared via a series of staff webchats. Two webchats took place last week – the first on Opening Our Campus outlined the different workstreams to ensure our campuses are safe and ready to welcome back staff and students, while the other on Student Experience gave an overview of plans for student experience this autumn, in line with Covid-19 guidance and regulations.

You can listen to recordings of both webchats here:

A webchat on Student Recruitment and Clearing takes place on Wednesday (22 July) from 10.00-11.30. To sign-up, click on this Microsoft Forms link.

Find out more

Further information on plans for our return to campus, as well as working from home, health and wellbeing, annual leave and pay, is available on our regularly updated Covid-19 staff webpages.

You can also find out latest information for students on our Covid-19 student webpages, which include detailed FAQs.

 

 

Athena SWAN Bronze Award

New family friendly policies

Additions to Kent’s ‘family friendly’ policies have been announced by the Athena SWAN team.

The policies, which have been approved by our Executive Group and Joint Staff Negotiating and Consultation Committee (JSNCC) now include:

  • additional leave and pay for parents of premature babies
  • special leave for fertility treatment now available from day one of employment
  • colleagues leaving the University within three months of their maternity leave ending will not be asked to pay back any contractual maternity pay.

The new policies are based on ideas and feedback gathered at focus groups, forums and Athena SWAN events. The full ‘wish list’ was quite long so our Athena SWAN team took a pragmatic approach and focused on enhancements that would deliver the most impact for those affected within a manageable cost to the University.

Further details are available in the Family Friendly Policies proposal reviewed by JSNCC. 

About Athena SWAN

The University has joined and is committed to the principles of the Athena SWAN charter, which recognises and celebrates good practices in higher education and research institutions towards the advancement of gender equality.

The charter, which was launched in June 2005, was first implemented to advance representation of women in science, technology, engineering, medicine and mathematics (STEMM). The charter was expanded in 2015 to also include arts, humanities, social science, business and law (AHSSBL) disciplines as well as professional and support roles, and for trans staff and students.

All our academic schools at Kent have engaged with the Athena SWAN Charter and between them hold nine Athena SWAN Bronze awards and one Silver award. The University also holds a Bronze award at institutional level.

To find out more, see our Athena SWAN webpages.

Professor Karen Cox

Vice-Chancellor’s update – 21 July 2020

This week, schools and departments across the University are hosting a week of virtual celebrations for our graduates.

Our students have shown a tremendous strength and resilience in completing their examinations and studies during such a challenging time. I am sure I speak for all of us when I say we are all incredibly proud of their achievements, especially in these extraordinary circumstances.

I know that for many of you this will be a bitter-sweet moment, and that you will miss taking part in our usual ceremonies and celebrations. Seeing our graduates celebrate with their families and friends is undoubtedly one of the highlights of our University Calendar.

I would encourage you to have a look at some of the events taking place throughout the week. Tomorrow, I will confer our finalists’ degrees in absentia in Eliot College, the University’s founding college and location of the first graduation ceremony. And on Friday at 14.00, there will be a joint virtual ceremony with the University of Greenwich for our Medway School of Pharmacy graduates. Graduating students will be invited to join celebration ceremonies in Canterbury and Rochester cathedrals at a later date as and when we are able and safe to do so.

On Monday, we held the Kent Student Awards and, as always, the entrants were simply awe-inspiring. Congratulations to all of those who were shortlisted and, in particular, to Paul-Georg Ender who won the Student of the Year award, and to Kent Islamic Society, winners of the Group of the Year award.

I also want to thank you, our staff, for all your hard work in supporting our students. Thanks to you they have gone on to complete their studies, despite the challenges they have faced as a result of Covid-19. It is through your efforts that our finalists will graduate with a degree they can be proud of and enter into the next phase of their lives with a great university experience to build on.

With all good wishes,

Karen

Professor Karen Cox | Vice-Chancellor and President

Microsoft 365 - all icons

Skype for Business will be withdrawn on 27 July 2020

Skype for Business will stop working at Kent from Monday 27 July when it will be decommissioned. Microsoft Teams replaces Skype for Business as our virtual meetings and chat tool.

Installing Teams and disabling Skype for Business (S4B)

External contacts

If you use Skype for Business with outside contacts, please do the following by 27 July:

  • Move their contact details into Outlook: this will make them available within Teams and Outlook
  • Install Teams so that any external messages sent to you via Skype for Business can be routed to you in Teams.
  • Make sure you’ve set up alternative contact methods (such as Teams) before the switch off

If you have any issues working with external contacts in Teams after Monday 27 July, please tell us. Email helpdesk@kent.ac.uk and include the email address of the person you’re trying to connect with.

Tier 4 interviews unaffected

Skype (Skype.com) will still work for Tier 4 interviews.
Why this is happening
To address some technical issues related to running both Skype for Business and Teams side by side.

Help and support
If you have any questions about Teams or any of the Microsoft 365 tools:

Contact us via online chat, call 01227 82 4888 or email helpdesk@kent.ac.uk

Three people sitting at a table talking

Help promote our Postgraduate Virtual Event

We are hosting our next Postgraduate Virtual Open Event on 27 July 2020, from 16.00 – 18.00. 

Our last postgraduate event was so popular we’re giving an opportunity to all potential students to watch again the presentations from our specialist academics and attend live Q&A sessions, as well as find out more about funding and the Graduate School.

Preparations for the event are underway and those who are taking part have been informed by the Recruitment team. Our Postgraduate virtual event in May saw over 800+ prospective students attend on the day, with over half from overseas.

It would be a great help if colleagues could promote the virtual event across their platforms, either on their school websites and on social channels,  as well as forwarding on to friends or family members who may be interested in a postgraduate programme at Kent.

For further information and to register for the event please visit attend the Postgraduate event webpage.

Return to Campus series – Spotlight on Estates

As Kent prepares for a phased return to campus, many of our colleagues are busy ensuring a safe return for us all. We’ve been talking to staff across the Estates department to find out what they’re doing as part of a special ‘Return to Campus’ series.

In our first feature, we hear from Gary Richardson, Maintenance Stores Supervisor about the work of the Estates Maintenance Stores team and Sarah Cooke, Head of Customer Services and Engagement, on the Design & Print Centre’s contribution.

Gary Richardson: ‘The Estates Maintenance Stores team have been operating remotely over the lockdown period, researching, and investigating products relating to both customer enquiries and order requests. We have also been kept busy maintaining stock levels for essential maintenance requirements on both the Canterbury and Medway campuses.

We have procured a diverse spectrum of products from hand-sanitising gel and foot-operated dispensers, pumps, electrical components, and boilers, to Perspex sheets enabling our talented maintenance teams to manufacture bespoke screens. This will enable staff, students and visitors to return to campus and enjoy the safest possible environment.

As a team, we’ve worked hard to offer choice and obtain the best possible value for the University.’

Sarah Cooke: ‘We first started to look at the social distancing signage requirements in early May, and it was evident we would need to move quickly to produce everything needed to make the University’s campuses compliant with the government’s guidelines.

‘Thankfully, we have our own in-house Design & Print Centre, which has proved invaluable in turning around the signage in this time-frame. Lesley Farr, Graphic Design Supervisor, has created a whole suite of social distancing signage designs, which accommodate the needs of each school and department. The turnaround time from request to design is far quicker and cheaper than it would have been to outsource this to an external company, and the signs are aligned with the Kent brand and colour palette.

‘Once the designs are agreed, Ian White, Production Supervisor, reviews the orders. Through Ian’s contacts and knowledge, he was able to swiftly secure the print materials needed at competitive rates and there has not been any delay in production. The three Print Technicians; Hannah Bentley, Melanie Smith and Craig Richards have been working hard on campus to print all the floor vinyl’s and posters required, while maintaining social distancing and enhanced hygiene procedures.

‘I have been managing the Design & Print Centre for just under a year now and I am so impressed with this team and how well they work together.’

Find out more about the services the Estates department provide.

In our next Return to Campus feature, we’ll look at the work of the Facilities Management team. 

 

 

 

 

 

 

 

 

 

 

 

 

 

Kent Student Awards logo

Kent Student Awards virtual event, 20 July

On Monday 20 July, Vice-Chancellor Karen Cox and Kent Union 2019/20 President Sasha Langeveldt will be announcing the winners of the 2020 Kent Student Awards.

Join us online at 15.00 to find out who has won each of the 9 categories as well as the prestigious Student of the Year and Group of the Year awards! You can view the nominations on the Kent Student Awards site.

The event will be released at 15.00 on Monday 20 July on YouTube and Facebook and the video will also be shared to the Kent Union Facebook page. Join in the conversation by using the hashtag #KentStudentAwards.