A number of staff across the University have been approached to attend – at seemingly small or no cost – various conferences and events. Sometimes these look too good to be true – and they frequently are.

Please check and be absolutely certain before you commit to attending anything that may seem suspicious to you. It’s a profitable, ruthless and large industry that’s exploiting our sector and there are now more for-profit providers than scholarly organisations offering these events.

The University has recently reported one particular supplier of these events to the Information Commissioners Office for breaching the legislation and our express instructions around how to handle our data, and we will continue to take an assertive approach to reducing our exposure to these events.

There are a number of characteristics to look out for, including:

• Confusing or similarly named events for well-known industry leaders
• Free or low cost attendance which you might expect to come at a cost if legitimate
• Unusual attendee lists, a lack of familiar or expected speakers, or use of names and images stating attendance of people when this may not happen or seems very unlikely. You may even find your own name there!
• Confusing small print which is difficult to find or non-existent
• Pressurised sales techniques such as frequent calls or emails
• Offers to register you on your behalf
• Lack of appropriate peer review for papers you may submit (ie fast tracked review)
• Invitations that appear to have no relevance to your specialism and expertise or mass, multidisciplinary unfocused agendas.

You can easily block the providers in Outlook using the ‘Junk’ option in any email you may be sent which can block the sender.

Beware also of instances where you may be unwittingly agreeing to a number of ‘client meetings’. Your presence is effectively bait being sold as sales opportunities to companies. If you sign up for one of these, the companies may seek to charge us enormous cancellation fees of up to several thousand pounds.

Kent’s Procurement Team maintains a list of suppliers who we should be wary of using. If you are invited to attend any event that you think may seem suspicious or otherwise not quite legitimate, please do not make any commitments and contact procurement@kent.ac.uk if you require any guidance.