Support in booking annual leave and recording sickness absences

Since 2 January 2019, staff have been able to request annual leave and record sickness absence through Staff Connect; the University’s integrated HR and Payroll system.

This is part of the continuing development of Staff Connect which aims to streamline our HR processes and extend employee and manager self-service, providing a one-stop-shop for as many HR activities as possible.

If you have any questions about Staff Connect and the launch of this new module, there is guidance and support available, including;

There are a couple of recurring questions that we thought it would be useful to highlight:

Bank holidays and customary days

  • Your annual leave includes your entitlement for bank holidays and customary days and any carry over hours that we were told about in December.
  • For full-time staff, bank holidays and customary days have been automatically deducted, however it is your responsibility to check the details entered are correct and amend if necessary (for instance, for staff who work a shift pattern across Bank Holidays)
  • For part-time staff, holiday bookings need to be made for all bank holidays and customary days that you would have worked. Although the bank holidays are greyed out in the calendar (to make them easier to spot) you are still required to book leave on these days.
  • When you request annual leave you will be asked to enter the hours you would normally be working on that day or days. That number of hours will then be deducted from your remaining annual leave entitlement.
  • A report has now been made available to managers to allow them to review Bank Holiday and Customary Day bookings made by their team.
  • Any 2019 leave which was already authorised via local systems or arrangements now needs to be requested through Staff Connect.

Annual leave entitlement for seconded staff
Staff Connect calculates annual leave based on your current role. Unfortunately this means that staff on secondment cannot book annual leave for their substantive role until they return to their post. We are currently looking into whether this can be amended.

Sick leave
All new sickness absences need to be entered in Staff Connect. Any absence which started before 2 January 2019 should be managed via Payroll.

Team calendar view 
We have temporarily removed the ‘view team calendar’ button as it is not showing the correct information. The issue has been raised with our suppliers as a matter of urgency.

‘My View Session Ended’ message
This message occurs for some users. This issue has also been raised with our suppliers. If you get this message and cannot enter absence you can ask your manager to do it on your behalf.

This is the latest update in the Staff Connect Phase 2 project. The new staff recruitment system, replacing i-Grasp, will go live in February.