Dear web publishers,

Please note that the webserver is currently running at 90% storage capacity and Departmental Web Solutions would like to ask for your assistance in bringing this down.

A good clearing out of any website is essential to ensure server performance is high, and websites are easily maintainable for yourself and future web publishers within your department. Could you please spend an hour of your time looking through your websites and removing any files that are no longer required, particularly focusing on the following:

• Deletion of “/old” folders that are no longer needed on both www-test and www-live (if you are not comfortable with deleting files on live, please contact us).
• Deletion of “/Archive” folders that are no longer needed on both www-test and www-live.
• Transfer of any videos to the video streaming server.
• Transfer of any learning related materials to Moodle where appropriate
• Ensure all images are in a web friendly JPG format.

As usual we recommend that all publishers first make a copy of their files (on to dvd/external disk) before deletion. We can also provide a link check report for your site upon request.

In addition file organisation is essential to providing clear URLs for users:

• All images should be stored within a designated images folder
• All documents should be stored within a designated documents folder
• Files and folders should not have any spaces or capital letters. For example, “MA in Psychology” should be “ma-in-psychology.html”

If you need help, or would like to discuss your web requirements, Web Solutions will be happy to assist and can be contacted on ext: 4851 or websupport@kent.ac.uk.

For more tips and advice please see our Kent on the Web Knowledgebase.

Best Wishes

Departmental Web Solutions