Downloading Files from Microsoft Teams

With the deletion of Teams for taught modules from the previous academic year, you may need to download files and resources that you’ve shared in your Team to avoid them being deleted.

To download files from a Team;

  • Open the Team in MS Teams, you should see a tab at the top for “Files”.
A screenshot of microsoft teams showing the files tab at the top of the team.
The files tab
  • With this tab open, hover the mouse cursor over the file you want to download. A white circle will appear to the left of the file, click this to select the file.
A screenshot of the file tab in microsoft teams, with the check circle highlighted to select the file.
Click this circle to select a file
  • Repeat for all files you want to download, or if you want to download all, click this same circle at the top of the list of files (to the left of the column headings “Name”, “Modified” etc.) to select all files.
A screenshot of the files tab in microsoft teams, showing the check circle to select all files.
Click this circle to select all files
  • Click the “Download” button at the top of the page.
A screenshot of the files tab in microsoft teams and the download option that appears at the top of the page when files are selected.
Click to download
A screenshot of the files tab in microsoft teams, as it appears on the left menu and is where downloaded files from teams will appear. Highlighted is the downloads option.
Downloads appear in the downloads section
  • Once downloaded, open the “Files” tab on the left of MS Teams.
  • Select “Downloads” under “Views” on the left.
  • You should see the downloaded document(s). Multiple documents may be contained in a .zip file, which can be extracted.