From 30th September 2024, the way the University will be appointing Consultants and Contractors will change. From this date, any and all Consultants and Contractors engaged, will need to follow a new process.
If your anticipated spend meets any of the following three criteria you must follow this process.
- Spend is expected to be £30,000 or more
- The day rate for the provision of this service (pro-rata) is £400/day or more
- They are expected to be engaged for 30 days or more
If you have already engaged a Consultant or Contractor, you should review their engagement and if you intend to extend the arrangement, contact Procurement for advice.
You must perform an IR35 check as mandated by HMRC. https://www.gov.uk/guidance/check-employment-status-for-tax
All Contractors and Consultants that meet the above criteria must be engaged on standard and agreed Terms & Conditions, with a specified set of duties / responsibilities / deliverables. If you seek to engage a Contractor of Consultant you should complete the Engagement Request, alongside a proposal from the Contractor/Consultant, using University approved Terms & Conditions (insert link to Terms And Conditions For Consultancy Services). If it is not an option for multiple quotes, you should use the Single Supplier Waiver as well as the Consultant Engagement Request. In order to appoint you will need the following :
- Consultant Engagement Request
- IR 35 Result
- Specification Of Services
- Agreed Terms And Conditions
The Contract Award Letter can only be authorised by Procurement. Failure to follow this process exposes all parties to risk, including that relation to Employment Tax.
Contract Award Letter – Consultancy September 2024
Copy of Consultant Engagement Request
Kind Regards
Procurement Team