During these challenging times, the Payments Office team hope to bring some good news to you all regarding the invoices and expense claims that you have been sending through electronically since we all started remote working. As you are aware we have converted to email which is working well but it left us wondering what we should do with the documents once they had been processed.
With the help of our colleagues in UBW we have added a “Supplier Invoices” folder to the Document Library for each supplier (please note this is only applicable currently to UK payments). Over the course of the coming weeks we will save all of the invoices and email approvals received electronically since April 2020 into this folder. The invoice will be saved quoting the transaction number as the reference. It will be available to you in all screens where you can see the transaction number and the Document Library Icon.
We hope this is positive news for you and will help when you need to see a copy of an invoice/expense claim. Understandably we do have quite a high number of invoices and expense claims to work through and as our current work levels are still quite high we would kindly ask for your patience whilst we endeavour to work through this.