Uptake of online expenses has continued to grow through year-end. Due to the new system we were able to complete a year-end accrual for outstanding items. This was to ensure as many expenses as possible were recorded in the correct financial year. We will continue to refine this process in future years.
Last month, we reminded Approvers that the cost code (excluding account code) field MUST be completed before approving an expense claim. Unfortunately, we are still receiving claims with missing or incorrect coding. To help colleagues transition to the new system and manage year-end, we have been correcting coding on approved claims. From 9th September 2019, claims approved without the correct coding will be rejected. Staff Connect will automatically return these to the Claimant. For further information about coding an online expense, please see the guidance here.
If you have any issues with approvals after staffing changes on 31st August, please let us know.
We are holding an initial project debrief in September with the Chairs of the Finance SIGs and Heads of Administration. Your thoughts and comments would be very welcome.
We are continuing to work on best practice and would love to hear your recommendations. Please email expenses@kent.ac.uk or contact the Chair of your Finance SIG.