Many thanks to those who have been using online expenses and sharing your feedback. We have completed an update to the main User Guides to reflect said feedback, as well as publishing several mini How To Guides. These are now available here and also within the expense form guidance link.
We are happy to report that we have received over 1,000 claims between 1st – 26th July 2019.
We would like to remind Approvers that the cost code (excluding account code) field MUST be completed before approving an expense claim. Although the system text states “default” in the “Cost Code Exc Acc No” field, there are no default codes loaded. Claimants and Approvers should NOT add the account code to the “Cost Code Exc Acc No” field. In these cases the first three digits are treated as the cost centre.
We are continuing to work on best practice and would love to hear your thoughts, so please email expenses@kent.ac.uk