As we approach the Financial Year End, this is just a reminder that the following deadlines are coming over the next couple of weeks:
| Received in Finance | Description | Form to be completed | To be submitted by | Lead Contact |
| Fri 2 Aug 2024 | Foreign Supplier invoices to Payments office | Foreign invoices | Administrators / Budget Managers | Payments Office |
| Fri 2 Aug 2024 | Forms received by FinAcc. Physical Stock take should be carried out by 31 July | Y2 – Stock-take Declaration | Administrators / Budget Managers/Shared Services | Financial Accounting Office |
| Fri 2 Aug 2024 | Petty cash / cash floats | Y1 – Petty cash / cash float certificate | Administrators / Budget Managers/Shared Services | Financial Accounting Office |
| Fri 2 Aug 2024 | Invoices information for sales made by 31 July to Billing Office | Sales invoices | Administrators / Budget Managers | Billing Office |
| Mon 5 Aug 2024 | Details of cash/cheques banked up to 31/07/24 | In-cash posting sheets to Payments | Administrators / Budget Managers | Payments Office |
| Tue 6 Aug 2024 | All journals entered onto UBW | UBW journals | Journal Originators | Financial Accounting Office |
| Tue 6 Aug 2024 | Invoices raised for sales made by 31 July | Sales invoices | Administrators / Budget Managers | Billing Office |
| Wed 7 Aug 2024 | All journals approved in UBW workflow | UBW journals | Journal Approvers | Financial Accounting Office |
| Wed 7 Aug 2024 | Supplier invoices task to be actioned by Departmental authorisers in workflow | Supplier invoices | Administrators / Budget Managers | Payments Office |
| Thu 8 Aug 2024 | Donations >5k not notified to development / Gifts in Kind | E-mail with details | Administrators / Budget Managers | Financial Accounting Office |
| Thu 8 Aug 2024 | Credit Card coding on Smart Data system | Smart Data input | Administrators / Budget Managers | Smart Data Users |
| Mon 12 Aug 2024 | Reimbursable costs | Email with details | Administrators / Budget Managers | Jayshree Mistry |
| Mon 12 Aug 2024 | Sales made by 31 July but not invoiced | Y10 – Schedule of Debtors/Accrued Income | Administrators / Budget Managers/Shared Services | Financial Accounting Office |
| Mon 12 Aug 2024 | Goods received by 31 July but not invoiced | Y11 – Schedule of Creditors/Accruals | Administrators / Budget Managers/Shared Services | Financial Accounting Office |
| Mon 12 Aug 2024 | Income received in advance | Y12 – Schedule of Income received in advance | Administrators / Budget Managers/Shared Services | Jayshree Mistry |
| Mon 12 Aug 2024 | Prepayments entered on SharePoint site | SharePoint Schedule of prepayments | Administrators / Budget Managers/Shared Services | Financial Accounting Office |
| Mon 12 Aug 2024 | Payroll – Timesheets and bonus/special payment notifications | Normal timesheets / signed requests for bonuses/special payments to be included in August payroll | Administrators / Budget Managers | Pay Office |
The full list of deadlines and guidance can be found in the Year End Guidance document on Sharepoint – Year End Guidance 2024 revised.docx
Thank you all.
Financial Accounting Office