A Message from Jane Higham regarding Procurement Card Use and Travel
As you will be aware, we are currently introducing a number of changes to how we procure goods and services as part of wider work to reduce our non-staff costs. This is being coordinated by a task force led by Procurement with members from JSNCC and both central and divisional finance, building on the good work already underway in a number of areas to reduce budget spend. To support this, the Cash & Capital Approvals Committee has approved plans to place restrictions on both credit card and travel use with immediate effect. This will be an essential part of improving our finances across the University, ensuring as much resource as possible can be put towards core University work.
Credit cards
University credit card use will be restricted to a small number of nominated areas. Most cards have been changed to a £0 transaction limit to prevent spend commitments. A small number of cards have been retained with a lower credit and transaction limit. If your card transaction limit has been reduced to zero, and you wish to commit spend that you would have previously made yourself, you may contact a departmental user who retains a transaction limit. Departmental users are authorised to decline this spend if it does not meet our current requirements.
Travel
From today, the Travel Booking Portal will be switched off to prevent any travel booking until the Covid-19 travel restrictions are lifted. Log-ins to Key Travel will be suspended until further notice, with any requests for travel directly via the Procurement Team until further notice.
Please contact the Procurement Team directly if you have any questions regarding this, and thank you in advance for your continued cooperation in this important work.
Expenditure that would ordinarily be incurred using P Cards or through the Key Travel system should not be made using personal payment methods and reclaimed through staff expenses. Please refer to the Staff Expenses and Benefits Policy for full details of eligible expenditure that can be reclaimed in this way.