Finance Shared Services (FSS) would like to take this opportunity to thank you for your continued support through the year, and would like to wish you all a very Merry Christmas, and a Happy New Year when it arrives.
In order to avoid items turning up for delivery when the University is closed, please could you get your final order requests for the year in by the Friday 5th December, please.
All orders submitted before and after this point will have to be looked at by the FSS team, and a decision will be made based on the possibility of lead times and getting delivery prior to Christmas: if it is not high, the ordering may get postponed until the new year when the University re-opens.
Online Staff Expense Claims – Staff Expenses
Will need to be submitted by Friday the 5th December, in order to meet the final payment run for 2025.
These will be paid on Friday 19th December.
Other Expense Claims – Student Expenses,
Research Projects Expenses Claims
External Claims – Foreign Currency
Specialist Payments – Specialist Payments
These need to be submitted by Friday the 5th December, in order to meet the final payment run for 2025.
Supplier Invoices –
Suppliers will need to have submitted their invoices to finsupplierinvoices@kent.ac.uk by Wednesday 10th December, to be able to meet the final year BACS run for 2025.
The final BACS Run of 2025 will be paid on Friday 19th December.
Foreign Payments Invoices will also need to be submitted to fssforeignpayments@kent.ac.uk by Friday the 5th December.
Payroll Deadlines
TIMESHEETS/CLAIMS/EXTRA PAYMENTS
Please note that the final date for receipt within the Payroll Office of:
- timesheets / overtime via Staff Connect
- claims/extra payments (e.g. Examiners)
- Exceptional Loads
is Monday 1st of December 2025 in order to guarantee payment prior to Christmas.
Please be aware that all timesheet claims must be submitted and authorised on Staff Connect/ SharePoint by this deadline.
New starters and new posts must be processed with HR People Services, prior to that date to be included in the payroll.
Claims received after this date cannot be guaranteed payment before Christmas 2025.
Payment date for December, is 22nd December 2025.
Paul Glover
Finance Shared Services