A recent review of the Employee Personal Expenditure Policy (EPEP) has been undertaken and the new policy will take effect from 1st February 2022.
Staff Connect has been updated to reflect the changes as have all documents on the Finance website which can be found here.
A summary of the key changes are:
- Non receipted subsistence and out of pocket expenses can no longer be claimed
- Receipted subsistence rates have been amended
- A new flowchart to help determine whether a mileage claim can be classed as a business or private journey has been added. Only excess mileage over and above an employee’s normal commute will be permitted.
- Any journeys to a business destination less than 10 miles from an employee’s place of work can no longer be claimed.
- The ratio for entertaining visitors has been reduced to 3:1
- The need to seek approval from the Director of HR for professional subscriptions has been removed.
Please familiarise yourself with the new policy before submitting any claims to ensure they are compliant and avoid any delays in your claim being processed.
Any claims relating to expenditure being incurred before 1st February can still be claimed at the rates that were set at that time.
For any questions relating to this please contact expenses@kent.ac.uk