Approving Expense Claims in Staff Connect

As an approver of expense claims in Staff Connect you will be aware that there are times when further information may be required in order to process a claim for payment.

When a claim comes through that has breached the expenses policy it will have warnings highlighted orange.  In order to avoid delays in processing the claim please can you ensure that when it is approved comments are added to the approval notes field confirming the reasons for the warnings and the actions you as an approver and the claimant have made to ensure that any future claims that are submitted will comply with the policy.

Any claims that you receive where the date(s) quoted are not the expenditure dates but are instead the date the claim was entered will need to be rejected back to the claimant for amending.

For any items being claimed such as Conference Fees, Books, Subscriptions etc these will need to have a justification included to confirm why they were not paid for using a School/Department Procurement Card or why the company could not invoice the University directly.

Any claims coming through where these have not been addressed will be rejected back to the claimant so that this information can be provided.

We thank you as always for your assistance with this.