New Cards and Procedures
The University of Kent’s purchasing cards expire at the end of January 2018. We have now received the replacement cards for all card holders and they will be available for collection from the Procurement Office in Darwin from 10th January, please note that you have three weeks to collect your card, if you can arrange a time via the Outlook calendar and procurement@kent.ac.uk to ensure someone is here to arrange collection.
When you come to collect the card you will be asked to sign for receipt of the card and agreement to the terms of use, please ensure you return your old card and if the card is in your name you will need to sign for the replacement card in person.
The new Purchasing Card Procedure and Policy that will come into effect in January. The new procedure is designed to be easier to use with more clarity and advice and guidance for how and why to use the card, and what to do when there may be a problem.
There is also a new Card Increase Limit Request Form you should send to the team if you require an adjustment to your card limit.
If you have any queries about the new Purchasing Card Procedure, please contact Mark Reed, Head Of Procurement.
Smart Data
We launched Smart Data on-line earlier in the year to simplify the card process. Anyone who is not yet using Smart Data online to code credit card transactions will have the opportunity to book some basic training sessions. The aim is to have everyone using Smart Data by the end of January, and after this date we will stop sending out the monthly bank statements : these can be downloaded or printed from the Smart Data home page. Please remember that the date to enter the coding is by the 13th of each month, any transaction entered after this date for the preceding statement period will need to be journaled through Agresso.
If you have any queries about SmartData please contact Lee or Emily.