The HR and Payroll teams have been working to implement a new integrated employment and pay system “Staff Connect”. The teams are about to enter the “parallel run” testing phase when they will be working under significant pressure to manage both the existing and the new system and to reconcile differences against tight timescales. For this reason, payroll deadlines will be strictly adhered to during this period and beyond. Deadlines for each month can be found on the Pay Office web site.
Please be aware of the following forthcoming deadlines:
| Pay Month | All submission relating to new inclusions on payroll, pay changes, claims to HR eg signed contracts, contract variations, interview outcome forms and DB501s | All timesheet claims to be with Payroll |
| Oct 2016 | 5 Oct | 12 Oct |
| Nov 2016 | 5 Nov | 10 Nov |
| Dec 2016 | 18 Nov | 28 Nov |
| Jan 2017 | 5 Jan | 11 Jan |
| Feb 2017 | 5 Feb | 10 Feb |
Where submissions are received after the pay deadlines, the default position is that they will not be processed until the following month. There is a process to cover cases of genuine financial hardship, but the intention is to significantly reduce the processing of late submissions in this period and so payments processed after the deadline will be by exception and only following submission of any necessary evidence and senior management approvals. If there is a need to ask for an exceptional payment, you should speak to your School/Department Administrator in the first instance.
For information on which situations qualify for an exceptional payment and to make a claim you can email hropsteam@kent.ac.uk or telephone (8)16407 or (8)16408. It will not be sufficient to attach a note/request to the pay submission. New starters will be advised in advance that their first payment may be in the month following the month in which employment started from this point forward.