Changes to staff printing coming soon

Over the next few months the way most staff print at Canterbury, Medway and Tonbridge will change.

Executive group have approved a new Print, Copy, and Scan Policy (pdf) which will be rolled out across the University. It will be an easy to use, low maintenance service that will reduce the cost and environmental impact of printing at Kent.

We’ll replace desktop printers with multi-functional devices (MFDs) that have combined print, scan and copy functionality. There will be fewer printers overall.

New print copy scan machine showing the touchscreen and scan/photocopy area

Printer locations

We’re finalising locations with help from your school/department. In a few weeks your departmental IT representative (find out who they are from this excel file) will be able to share the finalised printer map for your building with you. If you are concerned that your requirements are not met, please discuss with your departmental IT representative. If you have a case to retain your desktop printer please submit an exceptions request form.


We’ll let you know when your office will switch to the new service, and provide advice for using the new printers.

How printing will work

Your nearest printer may be in a new location, still close by.

When you print a document, it will go into a central queue. You can then print it from any printer on any campus by either logging into the printer or swiping your KentOne card.

Many parts of the University use this process already; these changes will bring a standard approach to printing across campus. If you already swipe/log into a printer to release your work, the only change will be the name of the printer you choose (staffprint). Most staff PCs will pick this up automatically.

Paying for printing

Your department will pay for what you print. To save money we recommend you scan instead of photocopying, as scanning is free (and easy to do).

Student printing

Student printing won’t change apart from the printer name; students will still pay for printing using print credits.

Why this is happening

We have over 850 desktop printers on campus – some of which only print a handful of pages a month. Desktop printers are expensive to maintain and operate, and are energy inefficient.

This change will enable us to:

  • reduce costs considerably
  • reduce energy usage by 55,000kgs of carbon a year
  • reduce paper usage by around 15% – 3 million sheets of paper a year.

Our existing print provider, Apogee, will provide the service. They will also dispose of any retired printers in an environmentally conscious and safe manner.

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