{"id":2000,"date":"2020-10-08T15:14:37","date_gmt":"2020-10-08T14:14:37","guid":{"rendered":"http:\/\/blogs.kent.ac.uk\/finance-news\/?p=2000"},"modified":"2020-10-08T15:14:37","modified_gmt":"2020-10-08T14:14:37","slug":"new-finance-authorisation-process","status":"publish","type":"post","link":"https:\/\/blogs.kent.ac.uk\/finance-news\/2020\/10\/08\/new-finance-authorisation-process\/","title":{"rendered":"New Finance Authorisation Process"},"content":{"rendered":"

A working group in Finance have been working on a new solution for requesting financial approvals<\/span>\u00a0as part of\u00a0<\/span>the ongoing focus on simplifying how we work through\u00a0<\/span>Organising<\/span>\u00a0for Suc<\/span>cess.<\/span>\u00a0<\/span>\u00a0<\/span>\u00a0<\/span><\/p>\n

In the next couple of weeks, all financial approval requests will move to a SharePoint<\/span>\u2013<\/span>based Financial Authority form<\/span>\u00a0under a new process developed with input from the Directors of Division<\/span>.\u00a0<\/span>The form includes all areas needing financial approval and reporting\u00a0<\/span>access<\/span>,<\/span>\u00a0<\/span>and<\/span>\u00a0is automatically passed on the appropriate approver once it is submitted.\u00a0<\/span>Once\u00a0<\/span>approv<\/span>ed,<\/span>\u00a0the form routes to UBW Help for processing and\u00a0<\/span>for creating and updating\u00a0<\/span>workflow<\/span>s.<\/span>\u00a0<\/span><\/p>\n

This\u00a0<\/span>move away from the existing\u00a0<\/span>paper-based\u00a0<\/span>process<\/span>\u00a0<\/span>is designed to\u00a0<\/span>make\u00a0<\/span>applications<\/span>\u00a0easier to complete and approve.\u00a0<\/span>The new form will be visible and editable by the applicant<\/span>, with<\/span>\u00a0<\/span>r<\/span>eports<\/span>\u00a0to Finance Managers detailing financial approvers in their areas\u00a0<\/span>made<\/span>\u00a0available<\/span>\u00a0shortly<\/span>.<\/span>\u00a0<\/span><\/p>\n

Due to the scale of the changes for both\u00a0<\/span>Divisions\u00a0<\/span>and PSD<\/span>s,\u00a0<\/span>all existing approvers\u00a0<\/span><\/b>will also need to<\/span><\/b>\u00a0<\/span><\/b>complete the forms\u00a0<\/span><\/b>to enable us to close the existing workflows<\/span><\/b>\u00a0held in UBW.\u00a0<\/span>Support will be provided with this, with n<\/span>ew workflows based on the SharePoint forms\u00a0<\/span>then\u00a0<\/span>be in place\u00a0<\/span>from 2<\/span>\u00a0November.<\/span>\u00a0<\/span><\/p>\n

More detailed information will\u00a0<\/span>be provided to relevant finance staff across the University\u00a0<\/span>next week ahead of the launch.<\/span>\u00a0<\/span>In the meantime, please\u00a0contact Vicky Gatward-Warner<\/a>\u00a0in Finance directly if you have any further questions.<\/span>\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

A working group in Finance have been working on a new solution for requesting financial approvals\u00a0as part of\u00a0the ongoing focus on simplifying how we work … Read more<\/a><\/p>\n","protected":false},"author":55180,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[137336,137335,722],"tags":[],"_links":{"self":[{"href":"https:\/\/blogs.kent.ac.uk\/finance-news\/wp-json\/wp\/v2\/posts\/2000"}],"collection":[{"href":"https:\/\/blogs.kent.ac.uk\/finance-news\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.kent.ac.uk\/finance-news\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.kent.ac.uk\/finance-news\/wp-json\/wp\/v2\/users\/55180"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.kent.ac.uk\/finance-news\/wp-json\/wp\/v2\/comments?post=2000"}],"version-history":[{"count":1,"href":"https:\/\/blogs.kent.ac.uk\/finance-news\/wp-json\/wp\/v2\/posts\/2000\/revisions"}],"predecessor-version":[{"id":2001,"href":"https:\/\/blogs.kent.ac.uk\/finance-news\/wp-json\/wp\/v2\/posts\/2000\/revisions\/2001"}],"wp:attachment":[{"href":"https:\/\/blogs.kent.ac.uk\/finance-news\/wp-json\/wp\/v2\/media?parent=2000"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.kent.ac.uk\/finance-news\/wp-json\/wp\/v2\/categories?post=2000"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.kent.ac.uk\/finance-news\/wp-json\/wp\/v2\/tags?post=2000"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}